Payroll services for UK businesses
Stress-free payroll from KB Cloudcount
Let our cloud payroll specialists handle your staff pay, HMRC submissions and pension obligations, so you can focus on running and growing your business with confidence.
Why outsource payroll?
Running payroll in-house can quickly become a time-consuming and stressful task, especially as your team grows and legislation changes. Each pay run means checking hours, calculating tax and National Insurance, updating pension contributions and staying on top of new HR and HMRC rules.
Mistakes can be costly. Incorrect or late submissions can lead to penalties, interest charges, and unhappy employees if they are not paid correctly or on time. You also need secure systems in place to protect sensitive personal and salary data.
By outsourcing your payroll to KB Cloudcount, you hand this burden to experienced specialists. We streamline your processes, reduce the risk of errors, keep you fully compliant with UK regulations, and free up your time to focus on strategy, customers and growth.
What we handle
KB Cloudcount takes care of every part of your payroll cycle, from gross pay calculations through to HMRC reporting and pension deductions, so your team are paid accurately and on time every period.
Wage calculations
We calculate gross and net pay for salaried and hourly staff, including overtime, bonuses, commission and statutory payments, ensuring everyone is paid correctly and on time.
Tax, NI & pension deductions
We handle PAYE income tax, National Insurance, workplace pension contributions, student loans and other statutory or voluntary deductions, keeping records aligned with HMRC requirements.
PAYE & RTI submissions
We submit Real Time Information (RTI) to HMRC every pay run and ensure your PAYE data is reported accurately and on schedule, helping you avoid unnecessary penalties and interest.
Payslips for employees
We produce electronic or printed payslips for each employee, clearly showing earnings, tax, National Insurance and pension contributions, with secure delivery options.
Auto-enrolment management
We manage auto-enrolment assessments, pension contributions and communications, working with your chosen pension provider so you meet The Pensions Regulator's obligations.
Ongoing payroll support
Our team is on hand to answer payroll queries, support new joiners and leavers, and advise on changes such as pay reviews, benefits and statutory leave.
Staying compliant
Payroll legislation in the UK changes regularly, from National Minimum Wage rates to holiday pay rules and pension thresholds. Our specialists stay on top of the latest requirements so you do not have to.
National Minimum Wage & employment law — we help you ensure employees are paid at least the correct statutory rates, review pay structures and apply changes when new legislation or guidance comes into force.
Real Time Information (RTI) & PAYE — RTI requires you to submit details of employees' pay and deductions every time you pay them. We manage these submissions for each pay run, make sure the correct tax codes are used and keep your PAYE calculations accurate.
HMRC deadlines and records — from monthly PAYE payments to year-end reporting, we monitor key deadlines, reduce the risk of late filing penalties and keep your payroll records up to date, complete and audit-ready.
Our payroll process
We follow a clear, structured process so every pay run is handled consistently, with clear responsibilities and timelines.
- Data collection — we agree simple templates and cut-off dates for sharing hours, overtime, new starters, leavers and any changes to pay or benefits.
- Payroll processing — we run payroll using your approved data, applying the correct tax codes, National Insurance, pension rules and statutory payments.
- Payslip distribution — once you have approved the figures, we issue payslips electronically or in print, so employees see a clear breakdown of their pay and deductions.
- HMRC submission — we file RTI returns for each pay run and confirm the PAYE, National Insurance and any other amounts due to HMRC.
- Monthly reporting — we provide summary reports so you can review payroll costs, track trends and keep your accounts and cash flow forecasts up to date.
Flexible payroll schedules
Every business is different, and your payroll schedule should reflect how you operate and how your people are paid. We tailor our service to fit your needs.
Whether you pay staff weekly, fortnightly or monthly, we plan each pay run in advance and agree a simple process for approving hours, overtime and changes. We can also support different schedules for different groups of employees, such as weekly pay for hourly staff and monthly pay for salaried team members.
You will always know key cut-off dates, when payslips will be issued and when HMRC payments fall due, giving you better control over cash flow and fewer last-minute surprises.
What's included
Our fixed-fee payroll packages cover everything you need to pay your team accurately, keep HMRC informed and meet your year-end obligations.
- Weekly, fortnightly or monthly payroll runs for employees and directors
- Employee payslips (electronic or printed) for every pay period
- RTI submissions and PAYE reporting to HMRC
- Year-end forms including P60s for employees and P45s for leavers
- Pension auto-enrolment assessments, letters and contribution reporting
- Monthly payroll summaries for your accounting records and management reporting
Ready to simplify your payroll?
Speak to the KB Cloudcount team about our outsourced payroll service for UK businesses. We will review your current set-up, highlight potential risks, and explain how we can streamline your processes and keep you compliant.